privacy policy

1.Privacy Policy

ONLII G.K. (hereinafter referred to as "our company") recognizes that personal information is an important property of individuals, and that it is our responsibility to protect it. In accordance with laws and other norms, ONLII GK clearly states the purpose of use of personal information, acquires, uses, and provides personal information appropriately, establishes a management system and mechanism for the protection of personal information, and strives to continuously improve it. The specific personal information protection basic policy is as follows.

  • We will comply with laws and regulations regarding personal information protection, national guidelines, and other norms. We will clearly indicate the purpose of use of personal information, and will acquire, use and provide personal information appropriately. The acquired personal information will be used only within the scope of the stated purpose of use, except when stipulated by law.
  • We will clearly indicate the purpose of use of personal information, and will acquire, use and provide personal information appropriately. The acquired personal information will be used only within the scope of the stated purpose of use, except when stipulated by law.
  • Acquired personal information will not be provided to a third party without the consent of the individual, except in cases stipulated by law.
  • Regarding the protection of personal information, we will implement appropriate organizational, physical, human and technical measures and take safety control measures.
  • We formulate and disseminate rules regarding the protection of personal information, and conduct education and enlightenment to handle personal information appropriately.
  • We will inspect the handling of personal information, management system and efforts, and continuously improve and review.
  • When outsourcing the handling of personal information, we will thoroughly examine the eligibility and provide guidance and supervision to ensure thorough information management.
  • We will disclose, correct, add, delete, or notify the purpose of use of personal information at the request of the person in accordance with laws and regulations, and will respond appropriately to opinions and consultations.

2. Purpose of use of personal information

The Company will use the collected personal information within the scope of the following purposes of use or the purposes of use that may be notified separately. Providing personal information to our company is voluntary, but please note that if you do not provide it, we may not be able to provide some services, including responding to inquiries. In addition, we may use the acquired personal information when we deem it necessary to protect our rights or to comply with legal proceedings, court orders, and legal process.

2.1. Personal Information About You or Users

(1) For management of customers and users;
(4) Advertisement, publicity, sales solicitation of the Company's products, etc. (including by e-mail)
(5) Sending e-mail magazines (6) Packing and shipping of products, etc. (7) Billing calculations and billing (8) Providing point services (9) Posting information posted by members and users (10) Responding to various inquiries and after-sales service

2.2.Personal information about job applicants

  • For recruitment selection and administrative contact
  • To provide information about recruitment activities

2.3. Personal information about employees and retirees and their families

  • Personnel management (hiring management, personnel transfer, evaluation of promotion/promotion, leave/retirement management, career path, secondment, employee education)
  • Labor management, payroll management (attendance management, salary/bonus payment, personal number-related work)
  • Business management (risk management, crisis management, privacy management, compliance management, audit/certification, etc.)
  • IT management (supply and management of various electronic devices, etc.)
  • Financial management (financial strategy, expense reimbursement, other financial related procedures, etc.)
  • Welfare (employment insurance, health insurance, welfare pension insurance, maintenance and management, other benefits)
  • Health management (implementation of regular health checkups and stress checks, storage and management of results, support for long-term absentees)
  • Sales and public relations (sales activities and public relations activities such as recruitment)
  • General affairs (mail management, document management)
  • Other business activities of the Company (various communications, etc.)
  • Compliance with legal requirements (withholding tax, year-end adjustment)

2.4.Personal information about contractors, business partners and other cooperating company employees

  • Maintaining and managing good business relationships
  • For conducting related transactions and operations
  • For event planning and hosting
  • For payment and related procedures associated with transactions

2.5.Personal information related to those who have made inquiries or various requests (hereinafter referred to as "inquiries, etc.") regarding our company, products, services, etc.

  • Response to inquiries, etc.
  • To record and manage the content of inquiries, etc.
  • To improve services for responding to inquiries, etc.

2.6. Personal information acquired when the handling of personal information is entrusted by another business operator

  • Execution of entrusted work

3.Handling of personal information

3.1. Management of personal information and security measures

In order to keep the user's personal information accurate and up-to-date, and to prevent unauthorized access, loss, damage, falsification, leakage, etc. of personal information, we will take necessary measures such as maintenance of security systems, maintenance of management systems, and thorough employee education, implement safety measures, and strictly manage personal information. In addition, when outsourcing all or part of the handling of personal information, the Company will conduct necessary and appropriate supervision to ensure the safety management of personal information at the outsourcee. Details of the specific security control measures regarding personal data held by the Company are as follows.
3.1.1. Formulation of basic policy In order to ensure the proper handling of personal data, we have formulated this privacy policy as a basic policy regarding "compliance with relevant laws and guidelines, etc." and "point of contact for inquiries and complaints."
3.1.2.Establishment of rules concerning the handling of personal data For each stage of acquisition, use, storage, provision, deletion, disposal, etc., rules for handling personal data have been established regarding the handling method, the person in charge, the person in charge, and their duties.
3.1.3.Organizational Security Control Measures Appoint a person responsible for the handling of personal data, clarify the employees who handle personal data and the scope of personal data handled by such employees, and establish a reporting and contact system to the person in charge in the event that a fact or sign of a violation of the law or handling regulations is found.
3.1.4.Personnel security control measures Regular training is provided to employees regarding points to note regarding the handling of personal data.
3.1.5. Physical security control measures Measures are taken to prevent theft or loss of devices, electronic media, documents, etc. that handle personal data, and measures are taken to prevent personal data from being easily identified when such devices, electronic media, etc. are carried, including when moving within the office.
3.1.6. Technical Security Control Measures Access control is implemented to limit the scope of the person in charge and the personal information database handled.
3.1.7. Understanding the external environment We will implement security control measures after understanding the systems regarding the protection of personal information in Canada, Singapore, and the United States where personal data is stored.

3.2.Provision of Personal Information to Third Parties

Personal information collected by our company will not be provided or disclosed to a third party, except when permitted by the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act") and other laws and regulations, and in the following cases.

  • When the consent of the individual is obtained in advance
  • When we deem it necessary to protect the Company's rights or to comply with legal proceedings, court orders and legal process.
  • When providing basic personal information such as the mailing address, name, and telephone number of the purchaser to a business partner who sells products via our platform, etc.
  • When providing basic personal information such as name, telephone number, and title to recruitment agencies, etc. for recruitment activities

3.3.Joint use of personal information

The Company may jointly use the acquired information as follows.
3.3.1. Personal information items

  • Name, address, date of birth, number of family members, phone number, email address, occupation and other profiles
  • Other personal information necessary to achieve the purpose of use (including ① information acquired by the Company, ② information acquired from outside, and ③ information combining “① and ②”)

3.3.2.Scope of joint users

3.3.3.Purpose of use by joint users
3.3.4.Administrator
ONLII LLC Representative Employee Risa Enami

3.4. Outsourcing of handling of personal information

The Company may outsource part or all of the handling of personal information acquired by the Company for the purpose of use stipulated in "2. Purpose of Use of Personal Information" above.

3.5.Handling of anonymously processed information

The Company may handle anonymously processed information in some operations. In handling anonymously processed information, we will take necessary measures to ensure proper handling in consideration of the rights and interests of the individual and in accordance with the provisions of laws and regulations.

4. Request for Disclosure, etc. of Retained Personal Data

Of the personal information we acquire, we will respond to requests for notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension or deletion of use, or suspension of provision to third parties (hereinafter referred to as "disclosure, etc.") regarding "retained personal data" (personal data for which we have the right to disclose, correct, add or delete content, suspend use, erase, and suspend provision to third parties) in accordance with laws and regulations. (Please note that we may refuse to respond in accordance with laws and regulations.)

4.1. Request Procedures for Disclosure, etc. of Retained Personal Data

Please send a request by mail to the address below, attaching the identity verification documents (1) Copy of driver's license, passport, health insurance card, various pension handbooks, basic resident registration card with photo, alien registration certificate, physical disability certificate, or 2) Original copy of a resident's card created within 30 days and not containing an individual number. If the request is made by an agent, please enclose a document confirming the identity of the legal agent (in the case of a legal agent) or a power of attorney (in the case of an agent by proxy) in addition to the identity verification documents. We do not charge a fee for requesting disclosure, etc., but the requester is responsible for the postage and other costs incurred when requesting disclosure, etc. We will check the received invoice and respond in accordance with laws and regulations and our company regulations.


4.1.1. Destination As for the address, please contact the inquiry desk and we will inform you of the address.

What to submit

  1. Notification of Purpose of Use of Personal Information/Request for Disclosure
  2. Personal Information Correction Request Form
  3. Personal Information Usage Suspension Request Form
  4. Documents for identity verification (driver's license, passport, etc.)
  5. In the case of a legal representative, in addition to ④ above, a document confirming that there is a legal representative

5. Cookies

The Company uses cookies on this website or this service for the purpose of improving user convenience, statistically grasping the usage status of this website or this service, and recommending and distributing content or advertisements on the content of this website or this service. However, the information recorded by this cookie does not identify the individual customer. Cookies can be disabled by changing the browser you use.

6. Grasping and analysis of usage status

We mainly use the following tools to understand and analyze usage of this website or this service, analyze for implementing various measures of this website or this service, measure the effect of such measures, improve service quality and other various analyzes related to this service, and recommend and distribute content or advertisements on this website or this service. Information collected, recorded, and analyzed by each company that provides each tool is managed based on the privacy policy of each company that provides each tool. In addition, in order to disable each tool, it is necessary to change various settings from the opt-out page of each company.


Shopify Privacy Policy: https://www.shopify.jp/legal/privacy
Google Analytics Terms of Service: https://www.google.com/analytics/terms/jp.html
Data usage by Google: https://www.google.com/policies/privacy/partners/
Google Privacy Policy: https://www.google.com/intl/en/policies/privacy/
Meta data policy: https://ja-jp.facebook.com/policy.php

7. Contact point

Risa Enami, Representative Employee of ONLII G.K.
info@onliionline.com